NORTHWEST

CATHOLIC ATHLETIC

ASSOCIATION

CONSTITUTION & BY-LAWS

ZONE V

Holy Family

St. Paul’s

St. Ann’s

San Alphonsus

San Juan

San Martin

Sacred Heart

St John Bosco

Little Flower

NORTHWEST CATHOLIC ATHLETIC ASSOCIATION

CONSTITUTION

ARTICLE I

NAME & PURPOSE

SECTION I - NAME

A. The name of this organization shall be the Northwest Catholic Athletic Association.

B. B. The home of this Association is the Archdiocese of San Antonio.

C. C. This association is a non-profit organization.

SECTION II- PURPOSE

The purposes for which this athletic league is formed are:

A. To comply with the objectives of the Policy and Procedures Handbook of the Catholic Youth Organization (CYO) and its mission statement.

B. The Catholic Athletic Association shall be recognized as a zone within the city of San Antonio, namely Zone I. The citywide program consists of six (6) zones.

C. To provide the young people and member parishes and their teams the opportunity to compete in divisions constructed by age, and to determine championships. Leagues will be further divided into first year age groups and second year age groups if possible. These leagues and teams will be constituted in accordance with current City CYO rules consisting of

1. Volleyball

2. Soccer

3. Basketball

4. Track

5. Baseball

6. Softball

7. Other sports as designated by the ZONE.

D. Furthermore, this Association shall provide for the member Parishes the opportunity to participate in athletic programs that will promote the religious and social development of it youth as well as developing athletic skills.

E. This Association is to manage and maintain facilities necessary for the promotion of athletic and recreational activities, as outlined in the CYO Policies and Procedures Manual, Standard IV, Organization and Administration.

F. The division breakdown shall be in accordance with the current CYO Sports Program Coaches Handbook:

Tot Division

Tiny Division

Pee Wee Division

Mite Division

Cub Division

Junior Division

A representative from each City recognized league in each division should compete in the city playoffs as constructed by the main CYO office. The representative shall be the league champion or if the Zone has post-season playoffs, then as determined by the Zone playoff rules. Should the representative be unable to compete, an alternate would represent the Zone.

ARTICLE II

PARISH

SECTION 1- REQUIREMENTS

A. The requirements to become a member parish and/or school CYO programs in the Northwest Catholic Athletic Association shall be determined by the central CYO office, the Executive Sports Director and CYO Executive Council, and the declaration of a new parish by the Archdiocese of San Antonio.

B. The maintenance of the membership in this Association is predicated upon the continued compliance with the accreditation requirements detailed in the Policy and Procedures Handbook and the desire of the parish to remain. A Parish cannot lose its membership, but may be placed on probation or suspension for violations of current CYO and/or Zone rules or indebtedness to the Zone. Violations may be by individual members, or teams or Parish violations. There will be a yearly membership accreditation review by the Zone/City Officials for each participating parish/Zone in order to maintain membership.

SECTION II- MEMBERSHIP

At the adoption of this constitution the following parishes and/or school CYO programs will be eligible to participate as members of the Northwest Catholic Athletic Association:

Holy Family

St. Paul’s

St. Ann’s

Little Flower

San Alphonsus

San Martin

Sacred Heart

San Juan

St. John Bosco

By signature of the majority of the above Parish representatives, this Constitution is hereby adopted on January 10,2006

SECTION III—PARISH FUNDRAISERS

The Parish Executive Officers are charged with the responsibility to generate and implement an operational budget to reflect and accommodate the costs for the running of the parish CYO program. The Parish Executive Officers will schedule mandatory/fundraisers (if needed) for items not covered by the participation fee. That all athletic Parish fundraisers that involve any Zone teams, be sanction and be the responsibility of that Parish organization. The Parish CYO organization will also comply with all the requirements in the CYO Policies and Procedures Handbook for running the parish organization.

If any Parish organization specifically has TOURNAMENTS:

1. That all tournaments that involve any CYO Teams be sanction and sponsored by the respective Parish CYO Athletic Association and not individuals or individual CYO Parish Teams.

2. That if a tournament is held at any of the Parish fields, that a sanction Zone Umpires/Referee association be hired.

3. That at least (1) Security Officer is hired. (Optional)

4. That all score sheets be turned in to the Zone Officers for official auditing (Responsibility of Parish Tournament Director).

5. That it will be the responsibility of the Host Parish to report in writing of any and all incidents that involve Verbal or Physical abuse by either spectators, coaches or players. A report of the incident must be reported to the Zone Executive Officers in writing within a 24-hour period after the incident.

6. That NO BEER BE ALLOWED ON THE PREMISESS OR SOLD, if it involves youth.

PENALTY:

The penalty for violations of the preceding rules will be determined by ZONE Executive Officers within a period of 3-7 days after such violations have been brought to the attention of the Zone Officers.

ARTICLE III—ZONE FUNDRAISERS

The Zone Executive Officers are charged with the responsibility to generate and implement an operational budget to reflect and accommodate the cost for the management of the Zone (complex, gyms, officials, awards, etc.). So the Zone Executive Officers are responsible for:

a. The participating parishes will equally share scheduled mandatory fundraisers required to accommodate these costs. The parishes are part of the Zone and must share in the responsibility of such costs. Therefore, if the cost of the program exceeds the budgeted amount; the difference will be equally assessed to the participating parishes.

b. The Zone will implement scheduled deadlines for monies to be submitted.

c. Whereas if parishes do not comply, payment in full must be submitted prior to they’re next participating sport or are subject to probation. (Teams will not advance to post season playoffs.)

ARTICLE IV OFFICERS

SECTION I - EXECUTIVE OFFICERS

The elected officers of this Association shall be:

A. President

B. Vice President

C. Athletic Director

D. Treasurer

E. Recording Secretary

F. Zone Minister

G. (Any Other Officer necessary to operate the Organization)

SECTION II- APPOINTED OFFICERS

The President may appoint the following officers. Appointees must have at least two years experience in one of the following: Coaching, assistant coaching, Parish Officer or Board member and/or Commissioners.

1. Parliamentarian

2. Volleyball Commissioner

3. Soccer Commissioner

4. Basketball Commissioner

5. Track Commissioner

6. Baseball Commissioner

7. Softball Commissioner

8. Other sports activity commissioners as designated

SECTION III- ZONE EXECUTIVE COMMITTEE

The elected officers of the Association and Parish Presidents of the Zone shall constitute the Executive Committee. The Zone President shall act as the chairman of the Executive Committee.

SECTION IV- ZONE VOTING MEMBERSHIP

The voting membership shall consist of the elected Zone Officers of the Association and Parish Organization’s four eligible voting representatives in attendance at the respective meeting. Each Parish Organization will have four (4) votes to cast on any issue requiring voting.

ARTICLE V

ELECTION OF OFFICERS

SECTION I - TERM

Every second year during a regular meeting of the Zone in July, the Executive Committee (elected Zone Officers and Parish Presidents from each parish) shall elect the Zone Executive Officers; President, Vice President, Athletic Director, Recording Secretary, Treasurer and any other Officer necessary to manage the Organization. All Officers elected shall serve for a period of two (2) years.

SECTION II- ELECTION

At the June meeting the President shall appoint one member from each Parish to serve on the nominating committee for the election of officers. The nomination committee shall present a slate of officers for the following year to the membership in the monthly meeting of July. At the July meeting, the floor will be open for nominations from the floor for any of the offices. Zone elected officers shall be elected at the July meeting by a majority of the votes cast.

ELECTION PROCEDURE

1. The appointed Parliamentarian will preside over the election of officers. The President will appoint a presiding officer to conduct the election if the Parliamentarian is absent from this meeting.

2. The Parliamentarian will state the rules governing the election.

3. Nominations will be taken from the floor for each office.

4. The Chairperson of the Nominating Committee will read nominations from the Nominating Committee.

5. Method of voting shall be secret ballot when two or more candidates are running for office. When only one candidate has been nominated for an office, a motion to elect by acclamation may be made from the floor. (Example: Mr. X is nominated for President, they’re being no other nominations, and we will proceed to vote. All in favor say yea and those opposed say nay or no.)

SECTION III- VOTING

Each participating member Parish in good standing (see Article V, Section III) shall be allowed four (4) votes on elections brought up at the meeting. The voting members shall be the Parish membership. The elected Zone Officers will also be eligible to vote with the exception of the President who may only vote in case of ties.

SECTION IV- INSTALLATION OF OFFICERS

The newly elected Officers will assume office immediately after the July meeting is adjourned. All books and records must be turned over to the new officers immediately.

SECTION V- VACANT OFFICES

If the Zone President voluntarily resigns this position, then the Vice President shall assume the duties and responsibilities of the office of the President of this Association for the remainder of the uncompleted term. If any other elected Officer chooses to leave his/her position prior to the completion of their term, then in such a case, the Zone President shall appoint a person to serve the remainder of the term. Also, if the Executive Committee feels that an elected Officer is lacking his/her duties, they may vote the Officer out of office and hold an election to replace the Office in question. Vacancies in office will be filled by special election except as identified in this paragraph above.

ARTICLE VI

MEETINGS

SECTION I – REGULAR MEETINGS

The Zone and each member parish will post at a convenient location, the schedule of regular meetings. There shall be no less than one monthly meeting for the Association Membership and no less than one monthly meeting for the Executive Officers, if needed, being the third Wednesday of each month; however, the President may call special meetings at any time, notice of such meetings to be given by a telephone committee. A roll call will be taken of all officers and members and record kept. In the event that the President fails to call the monthly meeting within 45 days, the Vice President will have the right to call a meeting. No meeting shall be conducted with no less than three (3) officers and half of the membership parish or association present. By Executive decision or by majority vote of the membership, one upcoming meeting during the current CYO calendar year may be deleted from the scheduled meetings.

A. Regular meetings will be limited to one- (1) hour-30 minutes maximum. Agenda items will have a three (3) minute time limit placed on each speaker for discussion. The meeting will not hear grievances, appeals, protests or personal complaints of individuals. The meeting is afforded to allow members an opportunity to make suggestions to improve the Zone operations.

B. All issues to be addressed at the upcoming Zone meeting shall be placed on the agenda. These items for discussion will be presented to the Zone President for consideration to be included at the upcoming meeting seven (7) days prior to the scheduled meeting.

The President or presiding officer has the right to conclude or stop the open forum at any time the situation becomes unruly.

SECTION II- SPECIAL MEETINGS

The President may call special meetings of the Zone at any time that such a meeting becomes necessary. Twenty-four (24) hour notice of the same shall be given to all the Zone Executive Committee. Notice shall consist of personal contact (if possible) messages left on an answering machine, pager or to family members. If the majority of the Executive Committee members are notified, the special meeting will be conducted.

SECTION III- VOTING

To remain in good standing, it will be the responsibility of all Parishes to have a Parish Officer representative present at all Zone meetings or Special called meetings. Zone will establish attendance penalties for violations incur by Parishes not sending representatives to Zone meetings. Lack of attendance could result in the Parish losing their voting privileges. Each participating member parish shall be allowed four (4) Parish members to vote on motions brought up any Zone meeting or special meeting. Only participating Parish members of the Association may make motions. The voting members shall be the Parish Executive Officers. The elected Zone Officers will also be eligible to vote with the exception of the President who may only vote in case of ties.

SECTION IV- EXECUTIVE COMMITTEE

The Executive Committee meetings shall be held at the call of the President.

ARTICLE VII

QUORUM

SECTION I - REGULAR MEETING

A quorum shall consist of a majority of the members Parishes present at any regular meeting of the Zone. Parishes that have lost their voting eligibility shall not be considered part of the quorum.

SECTION II- SPECIAL MEETING

A quorum shall consist of a majority of the members Parishes present at any special meeting of the Zone. Parishes that have lost their voting eligibility shall not be considered part of the quorum.

ARTICLE VIII

SECTION I - AMENDMENTS

The Constitution and By-laws may be amended at any regular meeting of the Association by a vote of the majority of the members present. The process for an amendment shall be as follows: after the discussion at a regular meeting for the need of a proposed amendment, an amendment will be formulated and prepared for presentation at the next regular meeting. This version of the amendment shall be presented to the Membership and read. If no other changes are necessary, the amendment will be tabled for 30 days consideration, where upon the amendment will then be read at the next regular meeting for voting and adoption.

ARTICLE IX

SECTION I

The Association shall be governed by a code of By-Laws to be adopted simultaneously with the adoption of this Constitution.

ARTICLE X - PROCEEDINGS

SECTION I

Roberts Rules of Order shall govern all meetings of the Association where the procedure is not otherwise provided herein or the by-laws or the CYO Policies and Procedures Manual.

NORTHWEST CATHOLIC ATHLETIC ASSOCIATION

BY-LAWS

ARTICLE I

DUTIES OF THE ELECTED

AND APPOINTED OFFICERS

SECTION I- PRESIDENT

The President shall:

A. Preside at all meetings of the Association and the Zone Executive Committee.

B. Act as official spokesperson for the Association.

C. Direct all activities of the Association.

D. In conjunction with the Athletic Director, be responsible for scheduling, setting compensation scales.

E. In conjunction with the Executive Officers be responsible for budgeting the cost for each sport and the yearly budget for the program and function of the Association as outlined in the Policies and Procedures Manual, Standard IV.

F. Perform all duties; such as represent the Association at the City CYO level, which may effect the Association^’s voting eligibility.

G. Upon receiving all the information on any dispute, will then make a decision based on the facts of the situation or refer the final decision to a Hearing Committee.

H. Appoint a person to serve the remainder of the term of any vacant Association office.

I. Perform the duties outlined in the Policy and Procedures Handbook, Standard V.

J. Make copies of the Policy and Procedures Handbook for all Zone Officers.

SECTION II- VICE PRESIDENT

The Vice President shall preside in the absence of the President and should be prepared to perform all the duties of the President should the need arise. The Vice President shall:

A. Assume the duties and responsibilities of the office of the President of this Association for the remainder of the uncompleted term if the President resigns.

B. Perform the duty of monitoring the accreditation process and report to the membership of these requirements.

C. Perform such duties as at awards presentations.

D. Perform the duties outlined in the Policy and Procedures Handbook, Standard V.

SECTION III- ATHLETIC DIRECTOR

The Athletic Director shall:

A. Supervise the league scheduling process assisted by Sports Commissioner.

B. Rule on all sport related problems and or concerns.

C. Clarify rulings.

D. Perform the duties of the sport commissioner if he/she is absent or is unable to do so.

E. In conjunction with the President, organize officials for all Associations programs and recommend compensation scales for the officials.

F. In conjunction with the President, assist the scheduling of officials.

G. Be responsible for the publishing of game schedules prior to the start of the season.

H. Gather all the facts and information on all disputes and or problems occurring during a particular sport and will be communicated to the Zone President.

I. Check carefully all rosters to insure that a team is composed correctly and in accordance with Association guidelines, and inform the Vice President of any possible violations of the accreditation process.

J. Publish the rules with the schedule, which pertains to regular season ties, and final standings

K. Perform the duties outlined in the Policy and Procedures Handbook, Standard V.

SECTION IV - SECRETARY

A. The corresponding Secretary shall coordinate all meetings with the member parishes.

B. Keep a calendar of all Association activities, as well as all the member parish activities.

C. Shall represent the Association at the City CYO meetings should the President or Vice President be unable to attend.

D. Shall be responsible for the records of the meetings, and also the highlights of the minutes, such as motions being made, seconds, and names of the persons making such. The minutes will contain only the pertinent facts of the previous meeting and distributed to those present.

L. Perform the duties outlined in the Policy and Procedures Handbook, Standard V.

SECTION V - TREASURER

The Treasurer shall:

A. Keep complete records of bank accounts, savings accounts, pay all bills.

B. Coordinate with the President and Athletic Director, the amounts of assessments for the various sports, depending on the number of teams per parish.

C. Assist or provide guidance to the member parishes, the proper reporting information required by the CYO Central Office and if requested, assist in Parish fee schedules as outlined in the Policy and Procedures Manual, Standard VI.